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Cost Savings

Corporate Travel Planning That Offers Peace of Mind

Non-compliance or lack of a corporate travel planning policy can be a source of broken budgets and failing travel programs. At Acendas Travel, we’ve designed our cost savings strategies to include technology solutions for generating a greater ROI for our clients. As travel requirements shift, we aim to provide you with flexibility and resources to help monitor, analyze, and control your spend.  Consequently, we offer the following corporate travel planning programs to help you realize greater cost savings.

Price Assurance - Air

Clients of Acendas Travel now have a more streamlined approach to reducing travel expenses with the automation of airfare savings opportunities after booking a flight through our Air Price Assurance by Oversee resource. After booking a flight, our technology will search for lower airfares up to 24 hours after booking and automatically rebook the airfare on behalf of travelers. More information is available by clicking here to download a PDF.

Price Assurance - Hotel

Just as is the case with air bookings, Acendas Travel is offering an automation of hotel rate savings opportunities known as Hotel Price Assurance - powered by Oversee. After booking your hotel, this technology will search for lower hotel rates up to 72 hours before check-in for the exact same hotel and room type. Lower hotel rates that are found will be automatically rebooked on behalf of travelers. If there are no lower rates, then the original itinerary is kept. More information is available by clicking here to download a PDF

BCD Travel Hotel and Car Discounts

With its purchasing volume and access to BCD Travel discounts, Acendas Travel can deliver cost savings for air, car rentals and hotel rooms. And these rates are not available to corporate travelers making their own purchases. Our ability to negotiate favorable prices and pass along discounts is just one advantage of having a managed travel program.

The following are global discounts available to our clients:

BCD Global Hotel Program – At no cost to the client, this program offers discounted rates from 5% to 40% on all property types, from economy to luxury, at over 40,000 properties in 3,530 cities worldwide.

  • Last Room Availability – All negotiated BCD hotel rates are guaranteed for last-room availability.
  • Security – All hotels ensure full compliance with local, state, and national safety standards.
  • BCD’s Worldwide Hotel Program Hotels – Consortia rates that must be lower than or at parity with other consortium, third-party internet sites or the hotel company’s website
  • Oversold Policy – If an Acendas client has a guaranteed reservation using a confirmed BCD hotel and the room is not available upon arrival, the hotel must do the following: a) find and pay for room and taxes for the first night at a comparable hotel nearby; b) provide transportation to new hotel and return back to original hotel on the following day if the stay is for multiple days; c) pay for one long-distance phone call; and d) honor the BCD rate.

Rental Car Discounts – Alternative options are available through the BCD program that provides discounted rates and cost-saving specials with Avis and National/Enterprise car rental companies.

Air Discounts – As part of our BCD Global partnership, Acendas Travel can provide our clients with air discounts on numerous airlines, including upfront discounts on five major US cariers and sixty-seven Intenational Carriers.  These discounts are automatically loaded into our system and are available for both agent assisted and online bookings.  Additionally, these BCD discounts can be used in tandem with the client’s own negotiated discounts.

Case Study – More is not always better, especially when it comes to developing a hotel program for a company. The Acendas Travel staff recently analyzed a client hotel spend, noting a large menu of hotel properties utilized by the client. The study found that it was possible to reduce the number of hotel properties — yet save on expenses. By taking advantage of special rates offered to Acendas Travel clients and focusing on hotels located in the markets of travel, the savings was indeed realized.  Download the study here.

Unused Tickets

Through Acendas’ proprietary automation, Ticketrak®, we can maximize overall travel performance and control air spending. Ticketrak facilitates the tracking and use of non-refundable tickets. The tool tracks and reports unused, non-refundable tickets, and then stores them in the traveler’s profile for immediate access and/or reuse during full-service or online booking processes. Existing funds can be managed in the tool’s reporting feature, which is listed by traveler and shows unused tickets available for reuse, tickets used, and tickets about to expire. Click here to download a PDF on unused tickets.

International Rate Desk

International travel, especially complex, multi-destination trips, presents significant overspending and safety risks. To mitigate those risks, Acendas Travel’s International Rate Desk Specialists, who each have significant experience, thoroughly research and review all the following options prior to ticketing.
Learn More

ROR Scorecard

Our Return on Relationship (ROR) scorecard is how we document the value of your managed travel program. While a travel management company can provide an upfront evaluation of the cost of a program and the associated savings, it is vital to have an ongoing measurement of spend. Through Acendas Travel’s quarterly review program and its ROR Report, companies can get performance reports at designated intervals or in real-time.

ROR Scorecard

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